The office
Run registration, payments, staff, and reports from the admin app.
Ten areas of camp. One camper record.
Each department works from the same camper, so work done in one area shows up in the others.
One system, three ways in.
Your staff
Rosters, check-in, health logs, and shifts on their phones.
Families
Register, pay, sign forms, and message you from home.
Run the season.
From the first registration to the last activity of the day. Every area reads from the same camper record.
Registration that lands on the right camper, automatically.
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Share one link. Camper and staff intake, forms, documents, and deposits arrive in a single flow.
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Forms branch on the answer. Ask about the EpiPen only when there's an allergy.
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Waitlists fill open spots in order, and the offer goes out without you sending it by hand.
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Accept in waves, or review every registration first. You set it per tier.
The whole roster in one place, current as the day changes.
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Every camper's contacts, forms, payments, and history in one view.
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Assign bunks against preferences and capacity, and move a camper without breaking the count.
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Keep a behavior log and notes where the next staff member will actually see them.
Your seasonal team, onboarded and tracked as it scales.
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Staff apply and onboard through the same intake your campers use.
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Your staff get a phone-first portal for shifts, timesheets, and training.
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Certifications and background checks show what's missing before the first day.
The day's schedule, set once and run from one calendar.
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Build the calendar, set activity capacity and rotations, and see scheduling conflicts as you plan.
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Take attendance and daily notes from the same screen you planned the day on.
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Tasks and checklists keep the standard work moving without a clipboard relay.
One portal for families, every message on the record.
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Families sign in once to register, pay, sign forms, and message you.
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Text, call, and email from the Communication Hub. Every reply lands on the family's timeline.
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Call families from your browser on your camp's own number.
Every camper accounted for before they arrive.
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Missing medical forms surface before registration closes, so you can chase them before arrival day.
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Screening, infirmary visits, and the medication log run from one place.
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Check campers in by QR code, and check them out against the authorized pickup list.
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Incidents are logged with witnesses and follow-ups, and you decide what parents see.
Close the books.
Finance and the back office, reconciled as you go. Ready to close the week camp ends.
The money reconciles without a second spreadsheet.
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Payments, plans, and add-ons run through your own Stripe account and stay tied to the camper.
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Financial aid, promo codes, and sibling discounts apply where they should.
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Refunds, full or partial, reconcile against the camper's balance.
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No cut of your payments. You pay Stripe's standard rates.
The camp store, balanced at the end of the day.
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Set up store items and run point-of-sale for campers and staff.
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Camper and staff accounts carry balances that update as they spend.
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Parents top up accounts, and you see where every dollar went.
The supplies and the buses, tracked before they run short.
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Inventory updates as you use it, and reorder alerts surface before you run out.
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Transportation and routes stay organized, with the right campers on the right bus.
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Equipment take-out and return is logged, so you know what's out and what's back.
Close the season the week it ends.
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Enrollment, returning families, and outstanding balances in one view, anytime.
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Build a report by describing it, or schedule one to land in your inbox.
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Financials reconcile to Stripe for a clean close.
Guides. Walk-throughs for each part of running a camp on one system.
Run your next season on CampRunner.
Create your camp and set it up at your pace.