01
Tuition & plans
Deposits and payment plans without a spreadsheet
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Deposits and payment plans set at registration
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Balances tracked against each camper record
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What is owed always tied to what was enrolled
Money is the line item a director feels most directly — the processor fees, the scattered subscriptions, the spreadsheet that tries to keep what families owe in step with what they enrolled in. When billing is kept apart from registration, reconciling the two becomes a recurring job.
Camp billing software is what keeps the money and the roster in step. When deposits, payment plans, discounts, financial aid, and the extras all tie back to a registration, the amount a family owes is calculated in one place and reconciles against enrollment on its own. Camp Runner runs payments through Stripe and keeps each charge on the camper record, so the numbers match the roster instead of being matched up after the season.
What camp billing should handle
The money work of a season, named — and where Camp Runner carries it.
02
Discounts & pricing
Promo codes, early-bird, and sibling rates
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Promo codes and early-bird pricing applied in the flow
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Sibling discounts handled with the registration
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The final amount calculated in one place
03
Financial aid
Reduced-fee enrollment, managed in place
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Financial aid and reduced-fee enrollment tracked per camper
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Adjusted amounts reflected in what the family owes
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Aid recorded alongside the registration it applies to
04
Add-ons & canteen
Charging for the extras, on the same record
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Add-ons and canteen or store balances charged per camper
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Extras on the same record as tuition, not a side ledger
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One balance per family, not several to chase
05
Processing
Payments through Stripe, stored safely
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Payments run through Stripe; card data is not stored by us
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Each payment tied to the enrollment it belongs to
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A balance you can trust, not one you reconstruct
06
Reconciliation
Numbers that match the roster
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Charges reconcile against enrollment on their own
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Close-out finances built from the same records
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Reconciliation, not reconstruction, at season end
See the system in full
Walk the modules in detail, or see how pricing works.
Read more
- Registration Jotform + Stripe camp registration: where it breaks Where a registration-and-payment setup stitched from general tools leaks money as the camp grows.
- Season close-out The summer camp season close-out checklist Closing the season cleanly starts with finances that reconcile — the close-out, in order.
- Guide Camp registration software, in one flow Where the money starts — deposits and plans taken at the point of registration, on the same record.
- Guide Camp management software, as one system How billing fits the rest of the season — registration, medical, staff, and close-out on one record.
- Browse More from the blog Practical writing for directors — payments, registration, and the operations behind a season.
Common questions
- What is camp billing software?
- Camp billing software is the system a director uses to charge for a season — tuition, deposits, payment plans, discounts, financial aid, and the extras like canteen balances. The coherent version ties every charge to a registration, so what a family owes always matches what they enrolled in.
- What should camp payment software handle?
- Tuition with deposits and payment plans, promo codes and early-bird pricing, sibling discounts, financial aid and reduced-fee enrollment, add-ons and canteen or store balances, and a clean reconciliation back to the payment processor. Camp Runner keeps these tied to each registration instead of in a billing spreadsheet kept on the side.
- Does Camp Runner handle payment plans and deposits?
- Yes. Deposits and payment plans are set at the point of registration and tracked against each camper record, so a balance is always tied to a specific enrollment rather than tracked by hand.
- How does Camp Runner process payments?
- Payments run through Stripe. Card data is handled by Stripe, not stored by us, and each payment reconciles against the enrollment it belongs to — so the money matches the roster instead of needing to be matched up after the fact.
- Can it manage financial aid and discounts?
- Yes. Financial aid and reduced-fee enrollment, promo codes, early-bird pricing, and sibling discounts are applied in the same flow as the registration they affect, so the final amount a family owes is calculated in one place.
- What does Camp Runner cost?
- $1.50 per active camper per month — one flat rate for the whole system, billing included. There is no separate payments tier; processing runs through Stripe at its own published rates.
